Good company headshots start before the camera comes out. The smoother the planning, the easier it is for people to arrive prepared, relax quickly, and leave with images that feel consistent across the team.

Start with the purpose

Clarify where the images will be used: website bios, LinkedIn, press kits, internal profiles, conference materials, or a full brand refresh. Usage affects background, lighting, crop, wardrobe guidance, and how much review time should be built into the schedule.

Choose the workflow

A single-background workflow is efficient for large teams and can create a clean, consistent look. Smaller leadership groups may benefit from more time, expression coaching, and a second background or environmental option. The right structure depends on headcount, location, timing, and the level of polish needed.

Build a humane schedule

Five-minute slots can work for very simple ID-style portraits, but many people need a little more room to settle. A better schedule leaves enough time for direction, micro-adjustments, and a quick reset between participants while still keeping the day organized.

Prepare the team

Send wardrobe guidance, location details, timing, and what to expect in advance. Tell people whether styling support is available, whether glasses are fine, and how much time they should block. Clear information reduces anxiety and late changes.

Make the location work

Confirm elevator access, room size, power, load-in, privacy, and whether the setup can stay in place for the whole day. A quiet room near the team is usually better than a dramatic space that slows everyone down.

Plan an on-site headshot day

Plan the next step

Tell Gareth what you need photographed, how many people are involved, and where the images will be used. He can recommend a structure that fits the project.

Plan an on-site headshot day