Team photo days
On-Site Team Headshot Days
A structured headshot day brought to your company, school, organization, conference, or professional location, with clear direction and an efficient workflow.
Who this is for
For groups that need a smooth portrait day without making people feel processed.
Companies
Staff directories, employee profiles, websites, proposals, and recruiting pages.
Organizations
Nonprofits, associations, boards, departments, and public-facing teams.
Events and offsites
Headshot stations for professional gatherings where people need a clean, current portrait.
What Gareth brings
A portable setup and a people-first schedule.
Gareth helps plan the flow before photo day, then directs each person clearly enough to keep the line moving without treating the session like an assembly line.
How the session works
- Scope headcount, timing, room, and background needs.
- Create a schedule that matches the team structure.
- Set up a consistent portrait station at your location.
- Photograph each person with clear direction and agreed review or selection steps.
Options and setup
Designed around the number of people and the desired pace.
A simple single-background setup can move quickly. A slower schedule can support more expression coaching, leadership portraits, or selection time. Styling support can be added or recommended when polish and consistency matter.
Practical planning details
- Headcount and schedule windows
- Room size and power access
- Background and lighting needs
- Whether each person reviews images
- Delivery format and retouching scope
Why the process matters
People need enough direction to look like themselves.
A headshot day works best when it is organized for the buyer and humane for the person being photographed. People usually do better when they are guided quickly but not dismissed quickly.
Portfolio
Relevant portrait examples
FAQ
Planning questions
How is the project scoped?
The project is scoped around the number of people, location, setup, image usage, timing, delivery needs, and whether styling support should be included.
Can the setup come to us?
For relevant team, school, organization, and event projects, the portrait setup can be planned around your location and schedule.
Is styling support available?
Styling support can be recommended or added when the project calls for more polish, coordination, or leadership-level presentation.
How much time should we allow?
The right timing depends on the number of people, the setup, and whether people need image review. The goal is an efficient workflow that still allows useful direction.
Can you work with a tight schedule?
Yes, if the setup and expectations match the available time. A fast workflow should still leave room for basic direction.
Can departments be scheduled separately?
Yes. The day can be structured by department, seniority, arrival windows, or another practical flow.
Request a quote
Plan a headshot day around your team.
Share the headcount, location, ideal schedule, and image needs so Gareth can scope the simplest workable setup.